A First-Time Buyer’s Guide to Ordering Access Cards
If you’re ordering Proximty or Access credentials for the first time, the process can seem overwhelming. However, getting it right is crucial to ensuring your cards work seamlessly with your existing access control system. In this guide, we’ll walk you through the key details you need to know before placing your order.
Understanding the Basics
Access cards are encoded with specific data that allow them to interact with your access control system. They come in different formats, technologies, and brands, so it’s essential to know the exact specifications your system requires.
Key Information You’ll Need to Provide
When placing your first proximity card order, your supplier will typically ask for the following details:
1. Card Format
The format of your access cards determine how data is stored and read by the system. The most common format in North America is 26-bit Wiegand, but your system may require a different format, such as 34-bit, 37-bit, or a proprietary format. If you’re unsure of what you require, call Groove and we can help get you the correct access cards.
2. Facility Code
The facility code (or site code) is a unique number that helps identify the cards associated with your organization. This code is typically a number between 0 and 255 and must match what is programmed in your access control system. Using an incorrect facility code may prevent the cards from functioning correctly.
3. Card Number Range
Every access card has a unique number assigned to it. When ordering, you need to specify the range of card numbers you require. For example, if your last card number was 1000, your new batch may start from 1001 onward. Maintaining a continuous number range helps prevent duplicate cards and system conflicts.
4. Card Technology
- Proximity cards (e.g., HID Prox, Indala)
- Smart cards (e.g., HID iCLASS, MIFARE, DESFire)
- Magnetic stripe or barcode cards
- Mobile Credentials, HID Seos
Ensure you are ordering the correct type that matches your reader’s compatibility.
5. Custom Printing or Encoding
If you require custom printing, such as a company logo or employee name, be sure to provide artwork files and specific instructions. Some cards may also need magnetic stripe encoding or dual-technology features for integration with multiple systems.
Final Tips for Proper Ordering
- If you’re replacing existing cards, provide a sample card number to ensure compatibility.
- Double-check all details before finalizing your order.
- Keep a record of your previous orders to simplify future reorders. Groove will keep track of your card orders for future orders!
By providing the right information upfront, you’ll avoid delays and ensure your access cards work seamlessly with your system. If you need help determining your card specifications, our team at Groove is always here to assist!
Call Groove today for more information! 1-888-940-3645
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